What is eIDAS and how can it benefit your company?

The digital transformation has brought with it a series of tools and technologies that can bring great benefits to companies. eIDAS is a regulatory framework to make electronic interactions faster, safer and more efficient. We tell you exactly what its functions are and what advantages it can offer to your company.

Digitization has allowed the internationalization of companies to be a much simpler and less expensive process than before. Now, any company with a minimum investment can reach customers around the world thanks to the advancement of telecommunications.

The interaction between many of the business processes of different companies tends to be completely digital. This has also entailed the creation of a series of services and tools that make the entire infrastructure work efficiently, but requires a legal framework that regulates it, gives it legal consistency and generates trust, two essential aspects in digital business. eIDAS is born from this need.

eIDAS refers to electronic Identification (eID), Authentication and Confidence Services (AS). The eIDAS regulation, entered into force on September 17, 2014, with full application from July 1, 2016, aims to establish an operational framework for electronic interactions between businesses, citizens and the Administration to be safer, faster and efficient, within all the territories of the European Union.

The electronic identification solutions and the trusted services that regulate eIDAS are the following:

  • Electronic identification (eID)
  • Electronic signature (eSignature)
  • Electronic seal (eSeal)
  • Time stamp (eTimestamp)
  • Qualified Web Services Authentication Certificates (QWAC)
  • Certified electronic delivery service (eDelivery)

The importance of identification (eID)

The electronic identification allows both companies and individuals to demonstrate in electronic form that they are who they say they are in the virtual world, to be able to access certain digital services or carry out online transactions. This can be used both in B2B and B2C relationships, especially in those that need greater security due to the high value of the sale.

Therefore, the eID allows companies to access new markets thanks to the identification and authentication of current or potential customers anywhere in the EU. In addition, this process supposes a saving of time and of enormous money, that can invest in other questions.

It should be noted that not all countries recognize the identification system of another country, so it is advisable to check the notification status to make sure. All the information in this regard can be found on the CEF website, with the corresponding contact of the competent figure in each State.

In the event that this is the case, a person in Spain can buy an alcoholic beverage, or any other product with age restrictions, from an online store in Germany only by identifying himself with his electronic ID. Otherwise, this transaction would be so complicated that it would not even be worth doing.

Centralized signature, one of the essential keys of eIDAS

The regulation of the electronic signature is another of the normative pillars of eIDAS. It should be noted that this type of signature has the same validity as traditional manuscript thanks to the EU 910/2014 regulation that is fully applied since 2016 in all the States of the European Union. This establishes a series of guidelines that are then applied through a law in each of the countries, in the case of Spain, Law 59/2003, partially repealed by the application of eIDAS.

The advanced electronic signature goes further and needs to be created by means that the signer has in exclusivity, identify it, detect subsequent changes that were made in the signature and be linked to the person signing.

Although it may seem a complicated process, it is not and can be carried out easily thanks to applications such as Viafirma solutions. Its management is really simple and intuitive, so you do not have to be an expert to have the greatest protection behind your digital signature.

At the end of the signature process, what the user gets is a single document in pdf format, which includes all the necessary information, such as biometric data (stroke speed, pressure …), geolocation, and time stamping … Thus, In the case of needing to prove the authenticity of the signature, everything necessary is in one place. All this information is stored securely, encoded and encrypted so that nobody can use the signed document fraudulently.

eIDAS also contains an important novelty: the regulation of the remote signature, also called a centralized signature or, commonly, a signature in the cloud. In this case, the user is released from the custody of their own certificate, with all the advantages that entails, shifting custody responsibility to cloud environments much more secure than your own PC or mobile device. Viafirma, with its Fortress solution, is committed to this technology that will radically transform the services of trust and digital identity, in which elements such as robust authentication or HSM servers come into play, which give the cloud firm an extraordinary degree of security, within the most absolute legal confidence.

As you can see, many eIDAS services can be used in a complementary way. For example, if a company wants to make a purchase taking advantage of an offer that has its supplier and that ends that same day, thanks to the electronic signature and the time stamp, you can place the order before the offer ends and certify that it has been.

The use of the electronic signature within the business context entails a series of benefits that make it practically essential. The high competition in many markets forces companies to adopt innovative technologies if they do not want their competitiveness to be affected with respect to the rest.

What the electronic signature achieves in this aspect is a significant reduction in costs, because it simplifies and even eliminates many processes that were previously mandatory. There is no need to move to the offices of another company and lose several hours because of the displacement and traffic. That time of the trip is reinvested in more necessary tasks.

Not only is it a saving in time, but in the massive use of paper, one of the biggest concerns of the offices currently. Paper abuse has many disadvantages, such as organizational problems, take up too much space and then it is more difficult to find what you are looking for, etc.

The adoption of tools such as the digital signature is part of the process of digital transformation, by which many companies have already passed and tested their benefits in the first person. This goes beyond starting to use one or another technology, but to change the way of work and organization and the culture of each company to integrate these tools in an organic and fluid way within the work system and thus everyone benefit

Transactions between companies from different countries are at the order of the day. That is why eIDAS is a regulation as beneficial as it is necessary for the current way of understanding business. It offers many benefits so that any company can save costs and develop their processes more safely and quickly. In short, it makes them work more efficiently.