Remote signatures

What are remote signatures? How does it benefit your business? Any organization has a lot of paperwork involved in its everyday functioning. There are several agreements, contracts, forms, and documents to be signed on a regular basis. Here’s where eSignatures come in. They accelerate business while offering alternatives to handle complex processes efficiently.

Here’s how to use our remote signature with a wealth of benefits for your business

What are remote signatures?

Remote signatures are e-tools that allow users to validate documents from practically anywhere, at any time, where signatories do not need to be physically present at the same place. They eliminate traditional forms-based processes focusing on more important assignments.

They are suitable for any department that needs to validate or send stacks of documents on a daily basis. People who are always on-the-go, employees who work from home, customers, partners, suppliers, or anyone involved in the signing process who may have some difficulty traveling are now able to close deals easily from their devices.

Using remote signatures for your business process

Here we look at some examples of why they should be an essential component in your organization:

Contract extension in car dealerships

As a consequence of the business uncertainty of 2020, car dealerships have been forced to look at a larger amount of digital solutions. Many implemented key digital paperless solutions like electronic signatures to avoid delays and complete transactions efficiently.

Leasing means a long-term agreement to rent a vehicle, either for personal or professional purposes. These are monthly payments previously agreed by the leasing company during the contracted period time.

Leasing provides several advantages that attract many individuals and companies such as free tune-ups, repairs, insurance, roadside assistance or a legal service for claiming fines.

In the event that a client is happy with the service offered and decides to renew it, paying a visit to the leasing company’s office will not be necessary, as they can eSign remotely the renewal contract.

Signing informed consents in online appointments

New technologies have been a major breakthrough for the health sector, shaping what is now known as e-Health. Proof of this are advancements in monitoring vital signs remotely via wearable devices, medical histories, electronic recipes, online medical advice, etc.

Both in the public and private sector, informed consent must be signed prior to any medical care. The General Data Protection Regulation makes its features very clear, which states that the consent must be:

  • Available: The informer has control over it
  • Specific: The aim of this data processing is perfectly defined and cannot be altered afterwards
  • Granular: Each purpose will require a consent option
  • Creditable: Details can be verified later

eSignatures help to want to read the consent at home or avoid a visit to the health centre.

Steps of the sign page
Sign page where you accept to receive advertising
Remote signing process of an informed consent

Insurance Companies

The insurance sector is a paper-heavy industry. eSignatures allow to sign insurance policies online plus achieving a paperless office.

E-Sign offers complete digital document solutions for insurance companies, powering your business forward with streamlined processes, efficient transactions, and cost-effective services.

Insurance agencies have the ability to capture a signature immediately and digitally, preventing customers from wasting time printing, scanning, faxing, or mailing signed documents or going to the office in person. You’re able to close deals from anywhere in a matter of minutes, eliminating the hassles of paperwork.


COVID-19 has accelerated the shift towards a more digital world and triggered changes in online shopping behaviors. Owners from online stores now need to sign stacks of documents remotely to run their business successfully.

As a matter of fact, some incidents prove that a remote signature is entirely secure and safer than traditional wet signature; as it also includes information that is uniquely linked to the signer or the time and place of signing.

Customer making a purchase online

How can Viafirma help you? 

When you own a small business, contracts and forms are a part of daily life. The right e-signature software can help you secure your company’s most proprietary information while also allowing efficiency and enhanced security. Viafirma offers a wealth of options to create and use remote signatures efficiently which help you develop a winning digital transformation strategy for your business, switching from paper to digital documents. It increases contract speed, enhances security, and lowers transaction costs

Our software is strictly adhered to eIDAS standards. It sends signature request notifications to signers via SMS or email as well as tracking and monitoring in real time of the signing process.

Viafirma’s backend allow senders to request legal evidence from signers (video, ID picture, utterance, etc), create signature workflows or sending stacks of documents for signature to several signatories.