Inbox - Electronic signatures agenda

Viafirma Inbox allows viewing, electronic signature, validation and custody of all types of documents in electronic form.

This is a Electronic Signatures Agenda which make easier the pending-of-signed document management providing them an approval and signatures workflow.

This web solution that follows the pattern of “e-mail client” organizes the signature agenda thanks to the notification and planning of the documents’ expiration date in signing.

  • “Universal Signature”, advance electronic signature that can be used from anywhere and anytime.
  • Electronic Signature Solution easy to use, neutral and innovative.
  • It allows you to sign any type of documents no matter what the format is and you may also restrict the desired types.
  • It makes possible the following signature types:
    • Serial Signature (cascade)
    • Parallel Signature
    • In line Signature
    • Approval Option
  • Standard rejection reasons management
  • Visual creation and management of complex signature workflows, dynamic search of signatories belonging to a group, having an role, responsible evaluation, subordinates, etc.
  • Administration of roles and work teams.
  • Configurable document and signatures storage (database, file system, ECM).
  • Multi-language interface, now supporting Spanish, Euskara, Catalan and English.
  • Send electronic mails notifying the users when they are requested to participate in a signing operation, when someone has signed, given a nod or rejected, after the request is expired, etc..
  • It makes possible signing from mobile devices: iPad, iPhone, Android. We also have a native app for iOS now available for download for free.
  • It includes: Calendar with task management function, notice of expiration dates in signature processes, etc.
  • Verification services of Original copies by using our Viafirma Platform, platform of authentication and electronic signature.
  • Alerts and notifications to signers (through emails, calendars, etc.).
  • Automatic conversion of documents to PDF.
  • Advanced requests classification: new, pending, rejected, personalized…
  • Customizable interface dependind on the branding needs of each corporation.
  • Integration with ECM systems (Documentum, Sharepoint, Alfresco, Nuxeo, Filenet ...) for the extraction of files to sign.
  • Replace traditional electronic signatures agendas.
  • Centralize the signing function of electronic documents
  • Fully integration with the current corporative systems.
  • Horizontal oriented: tool suitable for any hierarchy level of the company.
  • Providing the electronic administration service through use of digital cerficates.
  • Going paperless.
  • Offering a legal, advanced and friendly technological solution that replaces the physical and handwritten signing process.
  • Dynamize internal processes
  • Time and costs saving
  • Better safety and documental integrity
  • Improve general efficientcy by adding speed to administrative processes.
  • Centralizer of corporative tasks.
  • Ability to recuperate the original documents.
  • Monitoring of the signing process’ situations in any moment.
  • Timestamping service that allows checking the existence of a data set and its integrity, incorporating the date and time when the signing process is done.
  • App Store. Download our application for Apple devices for free at the following link:

    Link to App Store

  • Google Play. Download our native app for free android devices at free at the following link:




See videoSigning an electronic signature workflow with iPhone 5 (native app)
In order to appreciate better the features of this agenda of electronic signatures, we created a...
See videoModeling signature workflow with Viafirma Inbox
Viafirma Inbox is an innovative solution that allows you to manage all kind of documents in...

Success Cases

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If you have a specific need that requires the use of our electronic signature, be sure to read the rest of Viafirma Suite products:

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