{"id":100597,"date":"2026-04-28T09:00:28","date_gmt":"2026-04-28T07:00:28","guid":{"rendered":"https:\/\/www.viafirma.com\/?p=100597"},"modified":"2026-04-21T09:19:26","modified_gmt":"2026-04-21T07:19:26","slug":"bulk-recruitment","status":"publish","type":"post","link":"https:\/\/www.viafirma.com\/en\/bulk-recruitment\/","title":{"rendered":"How to handle bulk recruitment this summer without manual processes"},"content":{"rendered":"

Summer is fast approaching, and one thing is certain: there will be a surge in recruitment across numerous sectors. From waiters to shop assistants in local businesses, job vacancies in the service sector are on the rise, bringing with them the inevitable flurry of activity. And whilst many of these roles are filled months in advance, others require immediate recruitment.<\/p>\n

For the Human Resources department, this volume can cause major headaches if it relies on paper, as managing mass onboarding under pressure not only increases the risk of administrative errors but also slows down business operations just when you least need it.<\/p>\n

Today we show you how Viafirma\u2019s remote signing solution is the ideal way to manage mass onboarding this summer, ensuring greater efficiency and control over the documentation you handle in your business.<\/p>\n

Why do bulk recruitment\u00a0processes overwhelm HR departments?<\/h2>\n

The summer months are, alongside the Christmas period, the season when the highest number of hires take place, not only in Spain but globally. Driven by factors such as a greater influx of tourists and the revival of consumer<\/strong> spending fuelled by summer opening hours, companies need workers who can meet demand immediately<\/strong>.<\/p>\n

From waiters to shop assistants, the labour market needs to fill thousands of vacancies in record time<\/strong>. A complete nightmare for any HR manager. And although many of these hires are made through job advertisements published months before the start of the summer season, in other cases staff are brought on board from one day to the next<\/strong>.<\/p>\n

Without the right tools, this rush leads to chaotic management: erroneous data<\/strong> due to haste; lost documents or unsigned contracts<\/strong>; bottlenecks<\/strong> at head office when processing hundreds of simultaneous on-boardings<\/strong>.<\/p>\n

The good news is that the problems mentioned all stem from the same root cause: manual document management<\/strong>. Going paperless through electronic signatures and automation<\/strong> not only prevents chaos but also ensures that every new employee is legally on board before their first day begins.<\/p>\n

How to manage bulk onboarding step by step with Viafirma<\/h2>\n

Digitising your business\u2019s bulk onboarding doesn\u2019t have to be a complex process, nor does it require months of training. Viafirma\u2019s unattended signature solution is designed to integrate intuitively into your workflow<\/strong>, replacing repetitive tasks<\/strong> with a streamlined and secure process.<\/p>\n

It\u2019s worth noting that you don\u2019t need to work in isolation<\/strong>. Thanks to our API integration, you can connect your payroll, ERP or CRM software to Viafirma<\/strong>. This allows contracts to be generated and sent automatically.<\/p>\n

Here\u2019s how to turn the chaos of seasonal hiring into a seamless process in just four steps:<\/p>\n

Step 1: Document generation<\/h3>\n

The first step in sending a document via Viafirma\u2019s digital solutions is to create the document itself. Although this is an essential step, for many companies it can be a tedious task; that is why Viafirma allows you to create default templates<\/strong> (for example, an employment contract template), which you can continue to use later<\/strong>. One of the strengths of this feature is the ability to configure policies and evidence according to your preferences. One of the most popular methods is OTP verification via SMS or email, which the employee will receive conveniently on their mobile phone.<\/p>\n

Step 2: Sending the documents<\/h3>\n

Next, send the documents that the employee needs to sign. These may range from the employment contract itself to other types of documents such as confidentiality agreements, information on working conditions, collective agreements or social security registration.<\/p>\n

At Viafirma, we also offer you the option to send multiple documents with a single click using our \u2018batch signing\u2019 or \u2018mass document sending\u2019 feature. The Head of Human Resources or the person responsible for this task can share one or more documents with multiple recipients, and each will receive them individually, saving both time and money.<\/p>\n

Step 3: Remote and multi-device signing<\/h3>\n

Once the employee has received the documents to be signed, they can complete the process remotely<\/strong>, wherever they are, without needing to visit the restaurant, shop or premises wishing to hire them. To do so, they simply need an electronic device<\/strong>\u2014be it a mobile phone or a computer\u2014and can sign directly from there.<\/p>\n

Step 4: Real-time tracking<\/h3>\n

By default, Viafirma will notify the user when the signing process reaches a final status or is approved<\/strong>. Furthermore, the person who sent the documents to the employee will be able to see who has not yet signed<\/strong> if they have sent them to several employees or if there are several people within the company who need to provide their signature.<\/p>\n

Benefits of automation in digital onboarding<\/h2>\n

Implementing this digital workflow not only eliminates administrative clutter<\/strong> but also completely transforms your business\u2019s agility<\/strong>. By replacing physical files and endless emails with an automated solution, organisations gain competitive advantages that make all the difference in a recruitment campaign:<\/p>\n