{"id":101076,"date":"2026-05-12T09:00:14","date_gmt":"2026-05-12T07:00:14","guid":{"rendered":"https:\/\/www.viafirma.com\/?p=101076"},"modified":"2026-05-06T11:07:56","modified_gmt":"2026-05-06T09:07:56","slug":"digital-signature-features","status":"publish","type":"post","link":"https:\/\/www.viafirma.com\/en\/digital-signature-features\/","title":{"rendered":"Top 4 digital signature features of Viafirma\u2019s products"},"content":{"rendered":"

In a fast-paced business environment, traditional bureaucracy has become the biggest obstacle. After all, how many times has an important project been held up simply because a signature was missing? Even if it has only happened once, it is a sign of slow and repetitive administrative processes<\/strong>. That is why it is essential to adopt tools<\/strong> that streamline day-to-day operations<\/strong>, but not all solutions are created equal.<\/p>\n

Within our range of digital solutions, Viafirma offers its users a wide array of digital signature features designed to make document management as efficient and convenient as possible. We have numerous features and work daily to bring you new ones. However, the following are some of the key features that will positively transform your workflow:<\/p>\n

Delegation of signatures for unrivalled productivity<\/h3>\n

In the day-to-day life of a manager or department head, time is the most valuable resource<\/strong>. However, the workflow often grinds<\/strong> to a halt because a vital document is awaiting a signature<\/strong>, yet the signatory is away on a business trip, out of the office or in a meeting.<\/p>\n

To avoid this situation, Viafirma includes signature delegation<\/a> within its range of digital signature features, allowing one person to authorise another to sign documents on their behalf legally<\/strong>.<\/p>\n

What\u2019s more, you can specify how you wish to grant this authorisation: control and restrict the use of your digital certificate<\/strong> and set usage policies<\/strong><\/a> (web portals, time slots, etc.).<\/p>\n

Using custom templates to save time<\/h3>\n

One of the most time-consuming tasks is drafting the document to be signed<\/strong>, which involves manual creation<\/strong>, formatting<\/strong>, proofreading<\/strong> and the actual preparation of the document<\/strong>. From an administrative perspective, this translates into a slow and repetitive task, taking up time that could be spent on other activities.<\/p>\n

For this reason, the most sensible approach is to use pre-designed and reviewed templates<\/a><\/strong>, which can be created in Microsoft Word, OpenOffice and Adobe Forms in docx, odt and pdf formats<\/strong> respectively. For example, this could apply to employment contracts or authorisations.<\/p>\n

Although the use of templates is not mandatory, you can use the remaining settings for the signing processes on documents you generate outside of Viafirma; for example, from your management system or by attaching them manually.<\/p>\n

Bulk document sending: scalability at the click of a button<\/h3>\n

Traditionally, any company wishing to send a document to multiple recipients for their signature had to send it one by one<\/strong>, with the resulting delay that this entailed.<\/p>\n

Now, with the \u2018bulk sending<\/a>\u2019 or \u2018batch signing\u2019 feature offered by Viafirma, the sender can send documents directly to each and every user<\/strong> in a single step<\/strong>.<\/p>\n

Offline signing for total freedom<\/h3>\n

Have you ever found yourself filling in an important form, only for the process to be interrupted when sending it because the connection failed<\/strong>? This situation, which is often very inconvenient and causes headaches, can also apply to signing electronic documents.<\/p>\n

Imagine, for example, that you have sent the employment contract to the new recruit joining the Finance Department for them to sign digitally. It is a process that could be completed in just a few minutes<\/strong>, but it is delayed because there are internet outages in the recipient\u2019s area and they cannot access the file.<\/p>\n

With Viafirma\u2019s digital solutions, the recipient could sign<\/strong> their new contract immediately even when they have no internet connection<\/strong>, thanks to the offline mode.<\/p>\n

How do I use Viafirma\u2019s offline mode?<\/h4>\n

The process is very simple:<\/p>\n