{"id":11400,"date":"2019-03-28T08:46:56","date_gmt":"2019-03-28T07:46:56","guid":{"rendered":"https:\/\/www.viafirma.com\/blog-xnoccio\/?p=11400"},"modified":"2025-11-19T13:30:52","modified_gmt":"2025-11-19T13:30:52","slug":"how-to-sign-a-document-electronically","status":"publish","type":"post","link":"https:\/\/www.viafirma.com\/en\/how-to-sign-a-document-electronically\/","title":{"rendered":"How to sign a document electronically"},"content":{"rendered":"\r\n<p class=\"has-text-align-left\">Do you know <strong>how to sign a document electronically<\/strong>? In recent years, many technological solutions have emerged to help companies automate their agreement process.<\/p>\r\n\r\n\r\n\r\n<p class=\"has-text-align-left\">However, are technical skills required to use these kind of tools? Below we will show you how to validate your business agreements in a simple way using Viafirma.<\/p>\r\n\r\n\r\n\r\n<p><!--more--><\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">How to sign a document electronically, knowing full legal support<\/h2>\r\n\r\n\r\n\r\n<p>Today these processes are fully supported by regulations in force, being stricter in some countries and more flexible in others<\/p>\r\n\r\n\r\n\r\n<p>eIDAS regulation, the strictest regulation in terms of electronic identification and trust services in Europe, includes different ways sign a document electronically. Although all are legally binding some offer a higher level of security. Let us focus on the ones that offer a reasonable level of security.<\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Digital certificate signature<\/h2>\r\n\r\n\r\n\r\n<p>A secure and legally binding alternative when signing documents is using personal or corporate digital certificates in Adobe. To do this, follow the steps below:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Look for the tools tab and click on certificates.<\/li>\r\n<li>This will automatically take us to the document, click on digitally sign and draw a box to locate the digital certificate signature.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/09\/Digital-certificate-signature-1024x568.png\" alt=\"Captura de pasos para firmar documento con certificado en Adobe\" \/><\/figure>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Finally, select your certificate and click on sign<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" class=\"wp-image-20712\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2019\/03\/Certificate-signature.jpg\" alt=\"Digital certificate signature snapshot with Adobe\" \/><\/figure>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Simpler alternatives<\/h2>\r\n\r\n\r\n\r\n<p>Viafirma offers simpler E-signature solutions that do not require certificates and are designed to cover complex processes. All of them are <strong>legally binding<\/strong> and will hold up in any court of law.<\/p>\r\n\r\n\r\n\r\n<p>Below are a few examples:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><a href=\"https:\/\/www.viafirma.com\/en\/biometric-signature\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Biometric signature<\/strong><\/a>. Handwritten E-signature drawn on tablets or signature pads with a stylus pen capable of collecting a wealth of biometric data<\/li>\r\n<li><a href=\"https:\/\/www.viafirma.com\/es\/otp-sms\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>OTP SMS<\/strong><\/a>. Shortcode sent via SMS to the signer&#8217;s phone number. Allows users to sign from anywhere<\/li>\r\n<li><a href=\"https:\/\/www.viafirma.com\/es\/firma-biometrica\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Digitized signature<\/strong><\/a>. Handwritten signature drawn with the finger or mouse. Recommended for those procedures that are not really important, as it is not a very secure option.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Request E-Signatures easily<\/h2>\r\n\r\n\r\n\r\n<p>Viafirma software is designed to close any kind of agreement online, converting tedious paper-based transactions into efficient digital processes. E-signatures are a great asset for companies that commit to digital transformation as they help increase operational efficiency.<\/p>\r\n\r\n\r\n\r\n<p>We help you achieve a <strong>paperless office<\/strong> and we automate you agreement process. This allows you to <strong>digitize all your documents<\/strong> and increase office space by minimizing paper. E-signatures adds value to your business and will help you attract more customers.<\/p>\r\n<p><span style=\"font-weight: 400;\"><div class=\"vf_related_posts_wrapper\"><h2 class=\"vf_related_posts_title\">Related information<\/h2><div class=\"vf_related_posts\"><article class=\"vc_gitem-post-data-source-post\"><a href=\"https:\/\/www.viafirma.com\/en\/e-signature-myths\/\" class=\"vc_gitem-post-link\"><div class=\"vc_gitem-post-image\"><img loading=\"lazy\" decoding=\"async\" width=\"768\" height=\"475\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2025\/07\/010725_blog_firmaelectronica-768x475.webp\" class=\" wp-post-image\" alt=\"Person signing a document on a tablet, illustrationg e-signature myths and their validation\" srcset=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2025\/07\/010725_blog_firmaelectronica-768x475.webp 768w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2025\/07\/010725_blog_firmaelectronica-300x186.webp 300w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2025\/07\/010725_blog_firmaelectronica-1024x634.webp 1024w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2025\/07\/010725_blog_firmaelectronica.webp 1228w\" sizes=\"auto, (max-width: 768px) 100vw, 768px\" \/><\/div><\/a><div class=\"vc_gitem-post-data\"><h3 class=\"vc_gitem-post-data-source-post_title\"><a href=\"https:\/\/www.viafirma.com\/en\/e-signature-myths\/\">E-signature myths<\/a><\/h3><p class=\"vc_gitem-post-data-source-post_excerpt\">Debunking 5 myths about electronic signatures<\/p><\/div><\/article><article class=\"vc_gitem-post-data-source-post\"><a href=\"https:\/\/www.viafirma.com\/en\/what-is-a-digital-certificate-used-for\/\" class=\"vc_gitem-post-link\"><div class=\"vc_gitem-post-image\"><img loading=\"lazy\" decoding=\"async\" width=\"768\" height=\"475\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/09\/blog_certificado-768x475.webp\" class=\" wp-post-image\" alt=\"What is a digital certificate for: security and authentication in the digital era?\" srcset=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/09\/blog_certificado-768x475.webp 768w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/09\/blog_certificado-300x186.webp 300w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/09\/blog_certificado-1024x634.webp 1024w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/09\/blog_certificado.webp 1228w\" sizes=\"auto, (max-width: 768px) 100vw, 768px\" \/><\/div><\/a><div class=\"vc_gitem-post-data\"><h3 class=\"vc_gitem-post-data-source-post_title\"><a href=\"https:\/\/www.viafirma.com\/en\/what-is-a-digital-certificate-used-for\/\">What is a digital certificate used for?<\/a><\/h3><p class=\"vc_gitem-post-data-source-post_excerpt\">What is a digital certificate for? Protect your identity<\/p><\/div><\/article><article class=\"vc_gitem-post-data-source-post\"><a href=\"https:\/\/www.viafirma.com\/en\/how-to-insert-digital-signature-in-pdf\/\" class=\"vc_gitem-post-link\"><div class=\"vc_gitem-post-image\"><img loading=\"lazy\" decoding=\"async\" width=\"768\" height=\"513\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/07\/Firma-digital-PDF-768x513.webp\" class=\" wp-post-image\" alt=\"firma-digital-pdf\" srcset=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/07\/Firma-digital-PDF-768x513.webp 768w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/07\/Firma-digital-PDF-300x200.webp 300w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/07\/Firma-digital-PDF-1024x684.webp 1024w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/07\/Firma-digital-PDF.webp 1050w\" sizes=\"auto, (max-width: 768px) 100vw, 768px\" \/><\/div><\/a><div class=\"vc_gitem-post-data\"><h3 class=\"vc_gitem-post-data-source-post_title\"><a href=\"https:\/\/www.viafirma.com\/en\/how-to-insert-digital-signature-in-pdf\/\">How to insert digital signature in PDF?<\/a><\/h3><p class=\"vc_gitem-post-data-source-post_excerpt\">Are you wondering how to insert a digital signature in PDF? We present you different alternatives with different degrees of...<\/p><\/div><\/article><\/div><\/div><\/span><\/p>\r\n\r\n\r\n","protected":false},"excerpt":{"rendered":"Do you know how to sign a document electronically? In...","protected":false},"author":1,"featured_media":55719,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"default","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[44],"class_list":["post-11400","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-resources-blog-en"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/posts\/11400","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/comments?post=11400"}],"version-history":[{"count":2,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/posts\/11400\/revisions"}],"predecessor-version":[{"id":95725,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/posts\/11400\/revisions\/95725"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/media\/55719"}],"wp:attachment":[{"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/media?parent=11400"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/categories?post=11400"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}