{"id":36308,"date":"2022-03-07T12:00:00","date_gmt":"2022-03-07T11:00:00","guid":{"rendered":"https:\/\/www.viafirma.com\/sign-documents-online\/"},"modified":"2025-08-13T09:32:12","modified_gmt":"2025-08-13T07:32:12","slug":"sign-documents-online","status":"publish","type":"post","link":"https:\/\/www.viafirma.com\/en\/sign-documents-online\/","title":{"rendered":"Sign documents online"},"content":{"rendered":"\r\n<p>Have you ever thought about <strong>signing documents online<\/strong> in your company? The digital transformation has changed the way most businesses work, so there is a need to adapt to new situations.<\/p>\r\n\r\n\r\n\r\n<p>In this context, we explain you which are the different ways to validate and send to sign documents online with Viafirma.<\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">How to sign documents online step by step?<\/h2>\r\n\r\n\r\n\r\n<p>There are several ways, but a secure alternative and that in turn has full legal guarantees to approve any document is <strong>using our personal or corporate digital certificate<\/strong> with Adobe. To do this, you must follow the steps shown below:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>First, find the <strong>tools tab<\/strong> and click on <strong>certificates<\/strong><\/li>\r\n<li>It will automatically take us to the document, click on <strong>digitally sign<\/strong> and draw a box to position our rubric.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" class=\"wp-image-18716\" title=\"How to sign a document online with Adobe\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/09\/Digital-certificate-signature-1024x568.png\" alt=\"How to sign a document online with Adobe\" \/><\/figure>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Finally, we select our certificate and click on sign<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" class=\"wp-image-20051\" title=\"Capture to choose and sign a PDF with certificate\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/02\/Firmar-con-certificado-digital-Adobe-1024x560.jpg\" alt=\"Capture to choose and sign a PDF with certificate\" \/><\/figure>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">What do you need to sign documents remotely?<\/h2>\r\n\r\n\r\n\r\n<p>First we must choose the type of electronic signature that best suits our use case.<\/p>\r\n\r\n\r\n\r\n<p>Viafirma offers you different alternatives to validate and send to sign documents without the need of a digital certificate, all of them <strong>legally binding<\/strong> and admissible before any court of justice:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong><a title=\"Firma biom\u00e9trica\" href=\"https:\/\/www.viafirma.com\/en\/digitized-signatures\/\">Biometric signature<\/a><\/strong>. Es la r\u00fabrica manuscrita en tablets o pads mediante un l\u00e1piz de precisi\u00f3n capaz de recoger datos biom\u00e9tricos. Recommended for <strong>face-to-face environments<\/strong><\/li>\r\n<li><strong><a title=\"OTP SMS\" href=\"https:\/\/www.viafirma.com\/en\/otp-sms\/\">OTP SMS<\/a><\/strong>. Associated with the sending of a code via SMS to the signatory&#8217;s telephone number so that he\/she can sign from his\/her cell phone from anywhere. Recommended for <strong>remote environments<\/strong><\/li>\r\n<li><strong><a title=\"Firma digitalizada\" href=\"https:\/\/www.viafirma.com\/en\/digitized-signature\/\">Digitalized signature<\/a><\/strong>. It is the handwritten rubric made with the finger or the mouse. It is recommended for <strong>those procedures that are not really important<\/strong>, since it is an option that is not very secure and easy to forge<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Advantages of signing documents online<\/h2>\r\n\r\n\r\n\r\n<p>The <strong><a href=\"https:\/\/www.viafirma.com\/en\/digital-signatures\/\">digital signature<\/a><\/strong> brings interesting benefits compared to the traditional handwritten alternative. Some of them are listed below:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Reduction of paper use<\/strong>. Directly implies a decrease in data storage (physical space) and cost reduction in file management procedures<\/li>\r\n<li><strong>More security and integrity of the documents<\/strong>. The content of the electronic document cannot be altered, which guarantees its authentication and the signer&#8217;s identity.<\/li>\r\n<li><strong>Improved operational times by management<\/strong>. Avoid queues and reduce manual procedures.<\/li>\r\n<li><strong>Confidentiality is guaranteed. <\/strong>The content of the message will only be known by those who are authorized to do so.<\/li>\r\n<li><strong>Avoid unnecessary displacements<\/strong>. Viafirma bets on the Universal Signature, so you will be able to send and approve documents with any browser and operating system.<\/li>\r\n<li><strong>Increased productivity and competitiveness<\/strong> of the company. In current times, businesses that have adopted a better catalog of digital services have an advantage over those that only have traditional channels.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Our solutions<\/h2>\r\n\r\n\r\n\r\n<p>Viafirma provides 100% secure and legal solutions to speed up the closing of your corporate agreements.<\/p>\r\n\r\n\r\n\r\n<p>Our tool allows you to <strong>validate and send documents for its sign<\/strong>\u00a0quicky,\u00a0<strong>formalizing any process that needs authorization<\/strong> remotely and complying with the legal requirements of any country.<\/p>\r\n<p><span style=\"font-weight: 400;\"><div class=\"vf_related_posts_wrapper\"><h2 class=\"vf_related_posts_title\">Related information<\/h2><div class=\"vf_related_posts\"><article class=\"vc_gitem-post-data-source-post\"><a href=\"https:\/\/www.viafirma.com\/en\/optimization-of-document-signature-with-otp\/\" class=\"vc_gitem-post-link\"><div class=\"vc_gitem-post-image\"><img loading=\"lazy\" decoding=\"async\" width=\"768\" height=\"475\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/05\/portada_blog_comerciales_220524-768x475.webp\" class=\" wp-post-image\" alt=\"Firma de documentos con OTP\" srcset=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/05\/portada_blog_comerciales_220524-768x475.webp 768w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/05\/portada_blog_comerciales_220524-300x186.webp 300w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/05\/portada_blog_comerciales_220524-1024x634.webp 1024w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/05\/portada_blog_comerciales_220524.webp 1228w\" sizes=\"auto, (max-width: 768px) 100vw, 768px\" \/><\/div><\/a><div class=\"vc_gitem-post-data\"><h3 class=\"vc_gitem-post-data-source-post_title\"><a href=\"https:\/\/www.viafirma.com\/en\/optimization-of-document-signature-with-otp\/\">Optimization of document signature with OTP<\/a><\/h3><p class=\"vc_gitem-post-data-source-post_excerpt\">Document signature with OTP, fast and secure with Viafirma<\/p><\/div><\/article><article class=\"vc_gitem-post-data-source-post\"><a href=\"https:\/\/www.viafirma.com\/en\/how-to-get-a-digital-certificate\/\" class=\"vc_gitem-post-link\"><div class=\"vc_gitem-post-image\"><img loading=\"lazy\" decoding=\"async\" width=\"768\" height=\"512\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/05\/Como-conseguir-mi-certificado-digital-para-los-tramites-online-768x512.webp\" class=\" wp-post-image\" alt=\"como-conseguir-mi-certificado-digital-para-los-tramites-online\" srcset=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/05\/Como-conseguir-mi-certificado-digital-para-los-tramites-online-768x512.webp 768w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/05\/Como-conseguir-mi-certificado-digital-para-los-tramites-online-300x200.webp 300w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/05\/Como-conseguir-mi-certificado-digital-para-los-tramites-online.webp 1024w\" sizes=\"auto, (max-width: 768px) 100vw, 768px\" \/><\/div><\/a><div class=\"vc_gitem-post-data\"><h3 class=\"vc_gitem-post-data-source-post_title\"><a href=\"https:\/\/www.viafirma.com\/en\/how-to-get-a-digital-certificate\/\">How to get a digital certificate?<\/a><\/h3><p class=\"vc_gitem-post-data-source-post_excerpt\">We tell you how to get the digital certificate and how to check its validity. 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We tell you how Viafirma helps you to accelerate the closing of agreements and...<\/p><\/div><\/article><\/div><\/div><\/span><\/p>\r\n\r\n\r\n","protected":false},"excerpt":{"rendered":"Haven't you tried signing documents online yet? We tell you about its main advantages and why you should incorporate the remote signature in your company...","protected":false},"author":1,"featured_media":33047,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"default","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[44],"class_list":["post-36308","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-resources-blog-en"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/posts\/36308","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/comments?post=36308"}],"version-history":[{"count":0,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/posts\/36308\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/media\/33047"}],"wp:attachment":[{"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/media?parent=36308"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/categories?post=36308"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}