{"id":36728,"date":"2021-08-20T06:00:00","date_gmt":"2021-08-20T04:00:00","guid":{"rendered":"https:\/\/www.viafirma.com\/what-is-an-evidentiary-document\/"},"modified":"2025-08-14T08:41:38","modified_gmt":"2025-08-14T06:41:38","slug":"what-is-an-evidentiary-document","status":"publish","type":"post","link":"https:\/\/www.viafirma.com\/en\/what-is-an-evidentiary-document\/","title":{"rendered":"What is an evidentiary document?"},"content":{"rendered":"\r\n<p>What is an<strong> evidentiary document<\/strong>? When we carry out a transaction digitally, it is essential to be certain that the entire process must be properly recorded and audited to ensure that we comply with certain minimum requirements that guarantee the legality of our transactions.<\/p>\r\n\r\n\r\n\r\n<p>In this article we will see what an evidentiary document consists of, what information it contains, its main uses and how it can be obtained.<\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">What is the evidentiary document or audit trail?<\/h2>\r\n\r\n\r\n\r\n<p>The audit trail is a <strong>compilation of all the information of the signature process<\/strong>, both the <strong>history<\/strong> and the set of <strong>signatures and electronic evidence<\/strong> that have been collected and that guarantee that it is <strong>legally binding in case of repudiation.<\/strong><\/p>\r\n\r\n\r\n\r\n<p>Electronic signatures supported by an evidentiary document serve, among other things, to help prove their authenticity more easily. The audit trail attests to <strong>when a document was sent<\/strong>, <strong>opened<\/strong> and <strong>signed<\/strong>, as well as the <strong>names<\/strong>, <strong>e-mail addresses<\/strong> and unique <strong>signature identifiers<\/strong> of the signatories.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">What information does the evidentiary document contain?<\/h2>\r\n\r\n\r\n\r\n<p>The following is a summary of the main elements contained in this compilation:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Summary of the process<\/strong>. Here you will see the<strong> name of the company<\/strong> that sent the document to be signed, the <strong>unique code<\/strong> of the request and the date and time the request was received and completed.<\/li>\r\n\r\n\r\n\r\n<li><strong>Electronic signatures.<\/strong> The <a href=\"https:\/\/www.viafirma.com\/en\/faqs\/types-of-electronic-signature\/\">type(s) of signature<\/a> (with or without requiring an electronic certificate, <a href=\"https:\/\/www.viafirma.com\/en\/digitized-signatures\/\">biometric signature<\/a> or by <a href=\"https:\/\/www.viafirma.com\/en\/otp-sms\/\">SMS OTP)<\/a> used by the signatory in the request is detailed. Before sending the request, the sending company must specify from the tool which signature method is the most suitable.<\/li>\r\n\r\n\r\n\r\n<li><strong>Evidences<\/strong>. As above, the electronic evidences added by the signatory (use of check, DNI photo, video, <strong>location<\/strong>, <a href=\"https:\/\/www.viafirma.com\/en\/?p=37359\">telematic identity validation<\/a>) to complete the process are detailed.<\/li>\r\n\r\n\r\n\r\n<li><strong>History of the process.<\/strong> It specifies the date and time of the different actions taken by the parties involved in the petition.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image aligncenter size-full\">\r\n<figcaption class=\"wp-element-caption\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-34728\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/08\/auditoria-de-firma.webp\" alt=\"\" width=\"622\" height=\"879\" srcset=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/08\/auditoria-de-firma.webp 622w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/08\/auditoria-de-firma-212x300.webp 212w\" sizes=\"auto, (max-width: 622px) 100vw, 622px\" \/> Evidentiary document example<\/figcaption>\r\n<\/figure>\r\n\r\n\r\n\r\n<p class=\"highlight\"><strong>IMPORTANT<\/strong>: All electronic evidences are included as attachments to the signed PDF and in XML format.<\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">How can I get the audit trail?<\/h2>\r\n\r\n\r\n\r\n<p>If the sending company intends to make use of it, in the side menu of our tool you will have access to all completed requests. This is where you will be able <strong>to download both the signed document and the audit trail.<\/strong><\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image aligncenter size-large\"><img decoding=\"async\" class=\"wp-image-18654\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/08\/image-1024x499.png\" alt=\"Preview screenshot of evidentiary document\" \/><\/figure>\r\n\r\n\r\n\r\n<p>On the other hand, if the signatory wishes to visualize the audit trail once the signature request has been completed, he\/she must click on the field shown in the image.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image aligncenter size-full\"><img decoding=\"async\" class=\"wp-image-18656\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2021\/08\/Acceder-al-documento-firmado.png\" alt=\"Capture of completed signature request\" \/><\/figure>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Viafirma: sign and send documents to be signed in a simple and legal way<\/h2>\r\n\r\n\r\n\r\n<p>Thanks to<strong> our time stamping and the corporate digital certificate that we add to the PDF<\/strong>, from Viafirma we guarantee that, from the moment in which the signatures and electronic evidences were added by the signers,<strong> the document cannot be altered later<\/strong>, preserving its <strong>integrity and authenticity<\/strong>. In addition, there is the option to include <strong>IP addresses or the Machine ID<\/strong> of the devices used to determine more precisely when and where a document was opened and signed.<\/p>\r\n<p><span style=\"font-weight: 400;\"><div class=\"vf_related_posts_wrapper\"><h2 class=\"vf_related_posts_title\">Related information<\/h2><div class=\"vf_related_posts\"><article class=\"vc_gitem-post-data-source-post\"><a href=\"https:\/\/www.viafirma.com\/en\/types-of-digital-signature\/\" class=\"vc_gitem-post-link\"><div class=\"vc_gitem-post-image\"><img loading=\"lazy\" decoding=\"async\" width=\"768\" height=\"512\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2019\/07\/Procedimientos-de-firma-digital-1-768x512.webp\" class=\" wp-post-image\" alt=\"persona apoyada en la pared firmando en una tablet\" srcset=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2019\/07\/Procedimientos-de-firma-digital-1-768x512.webp 768w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2019\/07\/Procedimientos-de-firma-digital-1-300x200.webp 300w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2019\/07\/Procedimientos-de-firma-digital-1.webp 1024w\" sizes=\"auto, (max-width: 768px) 100vw, 768px\" \/><\/div><\/a><div class=\"vc_gitem-post-data\"><h3 class=\"vc_gitem-post-data-source-post_title\"><a href=\"https:\/\/www.viafirma.com\/en\/types-of-digital-signature\/\">Types of digital signature<\/a><\/h3><p class=\"vc_gitem-post-data-source-post_excerpt\">Learn about the different types of digital signature for your business. Start signing documents today for free with Viafirma!<\/p><\/div><\/article><article class=\"vc_gitem-post-data-source-post\"><a href=\"https:\/\/www.viafirma.com\/en\/optimization-of-document-signature-with-otp\/\" class=\"vc_gitem-post-link\"><div class=\"vc_gitem-post-image\"><img loading=\"lazy\" decoding=\"async\" width=\"768\" height=\"475\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/05\/portada_blog_comerciales_220524-768x475.webp\" class=\" wp-post-image\" alt=\"Firma de documentos con OTP\" srcset=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/05\/portada_blog_comerciales_220524-768x475.webp 768w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/05\/portada_blog_comerciales_220524-300x186.webp 300w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/05\/portada_blog_comerciales_220524-1024x634.webp 1024w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2024\/05\/portada_blog_comerciales_220524.webp 1228w\" sizes=\"auto, (max-width: 768px) 100vw, 768px\" \/><\/div><\/a><div class=\"vc_gitem-post-data\"><h3 class=\"vc_gitem-post-data-source-post_title\"><a href=\"https:\/\/www.viafirma.com\/en\/optimization-of-document-signature-with-otp\/\">Optimization of document signature with OTP<\/a><\/h3><p class=\"vc_gitem-post-data-source-post_excerpt\">Document signature with OTP, fast and secure with Viafirma<\/p><\/div><\/article><article class=\"vc_gitem-post-data-source-post\"><a href=\"https:\/\/www.viafirma.com\/en\/svc\/\" class=\"vc_gitem-post-link\"><div class=\"vc_gitem-post-image\"><img loading=\"lazy\" decoding=\"async\" width=\"768\" height=\"475\" src=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2025\/05\/445458332-2bb33524-eeaa-4441-a400-5f34af344260-768x475.jpg\" class=\" wp-post-image\" alt=\"Persona escaneando un documento firmado digitalmente con CSV desde el m\u00f3vil mientras visualiza el c\u00f3digo QR en la pantalla del m\u00f3vil\" srcset=\"https:\/\/www.viafirma.com\/wp-content\/uploads\/2025\/05\/445458332-2bb33524-eeaa-4441-a400-5f34af344260-768x475.jpg 768w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2025\/05\/445458332-2bb33524-eeaa-4441-a400-5f34af344260-300x186.jpg 300w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2025\/05\/445458332-2bb33524-eeaa-4441-a400-5f34af344260-1024x634.jpg 1024w, https:\/\/www.viafirma.com\/wp-content\/uploads\/2025\/05\/445458332-2bb33524-eeaa-4441-a400-5f34af344260.jpg 1228w\" sizes=\"auto, (max-width: 768px) 100vw, 768px\" \/><\/div><\/a><div class=\"vc_gitem-post-data\"><h3 class=\"vc_gitem-post-data-source-post_title\"><a href=\"https:\/\/www.viafirma.com\/en\/svc\/\">What is the SVC (Secure Verification Code)?<\/a><\/h3><p class=\"vc_gitem-post-data-source-post_excerpt\">Verification of electronic documents with CSV<\/p><\/div><\/article><\/div><\/div><\/span><\/p>\r\n\r\n\r\n","protected":false},"excerpt":{"rendered":"What is an evidentiary document? In this article we will see what it consists of, what information it contains and how we can obtain it....","protected":false},"author":1,"featured_media":28200,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"default","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[156],"class_list":["post-36728","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-regulations"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/posts\/36728","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/comments?post=36728"}],"version-history":[{"count":0,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/posts\/36728\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/media\/28200"}],"wp:attachment":[{"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/media?parent=36728"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.viafirma.com\/en\/wp-json\/wp\/v2\/categories?post=36728"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}