VIAFIRMA INBOX

The most powerful signature inbox on the market

Save time and costs in managing documents to be signed, with a powerful flow of signatures or approvals.

The best COMPANIES RELY ON US IN OVER 15 países

Some of the companies that trust Inbox

a FLEXIBLE DIGITAL SIGNATURE FOLDER (PORTAFIRMAS)

Advantages

Going paperless and more economical

It replaces the traditional signature folder. The days of carrying around documentation are now over. Save time and costs.

Intuitive and usable

It works like your usual inbox in your email.

Configurable

It adapts to all signature flows of your company, from the simplest to the most complex.

Security

Greater security and integrity than the physical document.

Control

Tracking, with detailed time and date

Easy

Allows the signature in batch, delegated signature, signing from your smartphone... It's a dream come true for any executive!

Regulatory compliance

Whether you use or not the digital certificate, Viafirma Inbox complies with the European legislation, both in Trusted Services (eIDAS Regulation) and protection of personal data (GDPR)

why choose viafirma inbox?

Powerful and easy-to-use at the same time

Simple, advanced or qualified signature

Sign with your local or cloud certificate, with OTP SMS or with your digitized or biometric signature.

Signature delegation

Introducing task delegation from one user to another. Tasks can be permanent or for a certain period of time, allowing to apply certain access filters.

Mobility

Interface fully compatible with mobile devices, allowing to perform electronic signature tasks entirely from your smartphone. Free apps available on App store and Google play.

Signature Flows

Visually defines complex document signature workflows. Sign documents in any order, at the same time, or making approvals. Search by signatories that belong to a specific group, or job position, etc.

Integration with document managers

We are already integrated with the following ECM softwares: Documentum, Nuxeo, Alfresco, IBM Filenet, Sharepoint, etc.

Cloud Signature

Boosts Viafirma Inbox, combined with our centralized signature solution Viafirma Fortress

Multi-instance

Creates 100 percent independent Digital Signature folder (portafirmas) web portals, with different design and graphic style

Metadata

Metadata can be open values added at the time when the signature request is created, or predefined fixed metadata managed by the administrators of the platform.

Timestamp

Timestamping allows you to both check integrity and existence of the dataset, including time and date of the signature in the e-document.

The signature suitable for any need

Easy integration

With your document management system or any other eBusiness tool

resolutions to the most common questions

FAQ

If I have multiple requests in my inbox can I sign them in one go?

Yes indeed. You can check all the signature requests to perform the electronic signature in a single operation.

Can I send documentation to sign to several people in one go?

We can define signatory as one or several people, a job, a group, or special “responsible for a user” or “subordinates of a user” groups

Can I sign with Viafirma Inbox from my smartphone?

Viafirma Inbox has an interface fully compatible with mobile devices, contemplating the implementation of tasks on the phone. It also includes native applications in Apple Store and Play Store for free.

Do they comply with the legal requirements of the European Union?

The electronic signature is an electronic dataset linked to an electronic document and its functions are:  to uniquely identify the signatory and to ensure integrity of the signed document. 

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related guides and documentation

DOCUMENTATION

Double check the Digital signature folder (portafirmas) guide, Viafirma Inbox

Also in your smartphone or tablet

Available for iOS and Android

With your document manager or any other eBusiness tool

questions | demo | more information

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