Zurita Alonso law firm: From paper to guarantee in traceability

Time is a solicitor’s most valuable asset, but it is often wasted on mountains of paperwork and manual processes. The accumulation of physical files and the slowness of in-person signatures create bottlenecks that slow down the agility of any firm. Document management in the legal field can be an unsustainable procedural burden if not handled efficiently. That’s where digitisation comes in. Zurita Alonso Abogados is a real-life example of how electronic signatures can be applied to private firms, consultancies and law firms with positive results.

We tell you all about their digital transformation.

The verdict on paper: An unsustainable procedural burden

Zurita Alonso Business Law Firm, also known as Zurita Alonso Abogados, is a private firm founded more than 40 years ago, in 1980, which provides services to companies and self-employed professionals in all areas of law. From accounting to tax, labour law and much more, the firm has three offices in Spain: two in Granada and one in Madrid, where they specialise in auditing.

Every day, legal professionals working in private firms or law offices are faced with such a large number of physical documents that it seems endless. Manuals, laws, and regulations are part of their daily routine, and managing them is not an option. However, this document management also includes those that concern clients:

• Identity documentation, such as copies of ID cards/foreign resident ID cards, powers of attorney or articles of incorporation.
• Evidence documents, such as contracts and invoices, title deeds, medical and expert reports, or official certificates.
• Legal documentation, such as lawsuits and responses, summonses, or judgements.
• Administrative and financial documentation, including signed order forms, expense receipts, or copies of letters and registered faxes.

As can be seen, for any company, even a law firm, if this documentation is not managed correctly, it can become an unsustainable procedural burden, or even chaos. This is especially true when each client must appear in person to sign each document, causing considerable delays and a certain degree of inefficiency.

As a result, Zurita Alonso Abogados needed to revamp its document organisation system, which involved making procedures more agile and digitising them. This change also had to meet its clients’ new expectations regarding the formalisation process, actions and other phases that make up the client-law firm relationship.

After researching different options, they found Viafirma.

Digital security: Transforming signatures into irrefutable proof

Since Zurita Alonso implemented Viafirma’s digital solutions within its ecosystem of daily tools, both the professionals who make up the firm and the clients themselves have seen very positive results:

• Easy-to-use product and fast processes. Our digital solutions are designed so that anyone can sign any type of legal document electronically in a matter of minutes.
• Protection for every signature. We guarantee maximum legal validity across the entire legal spectrum: from commercial contracts and legal proceedings to labour agreements such as redundancy plans or temporary layoffs. If the law firm signs it, our technology gives it the legal validity it needs. If necessary, the electronically signed document can be used as evidence in court without any problems, thanks to the traceability and integrity of the data associated with the process.
• Different application options tailored to every need. Not only is it possible to complete procedures on the platform itself, Viafirma offers different options to complete according to customer needs, such as signing with a stylus, signing in the cloud or, of course, using a digital certificate.

Beyond speed, we provide certainty. The incorporation of any new tool can raise doubts about its reliability and validity, and Zurita Alonso Abogados knew that this concern could arise among some of its legal operators. However, the audit reports on our tool dispelled any uncertainty among them. Today, the firm has a trail of technical evidence that guarantees the integrity of each process.

Final ruling: Operational efficiency with guaranteed legal validity

The case of Zurita Alonso Abogados shows that even the most traditional sectors, which deal with legislation and regulations on a daily basis, can transform their operations thanks to technology. In the case of Viafirma, our digital solutions are built around the eIDAS Regulation, so they are fully legally valid. The traceability and integrity of the data mean that any document signed with our tools can be presented as solid evidence in court.

Are you looking for more efficient document management? The legal sector is just the beginning; our tools are designed to adapt to the demands of any industry. We invite you to explore the rest of our success stories to discover how we have driven digitisation in various sectors.

Furthermore, so that you can try out our tools and see if they meet your needs, we offer you a DEMO trial beforehand.