How to sign a contract online

Wondering how to sign a contract online? After the pandemic, digital resources such as those offered by Viafirma are an absolute must for companies that receive, send and sign stacks of documents on a daily basis and wish to automate their agreement process.

Let’s take a look at these benefits and how you can deploy eSignatures throughout your company.

Why should your company sign contracts online?

When it comes to online operations, removing barriers to completion is critical to growing the bottom line of a business.

eSignatures help automate you agreement process and also communicate a fresh and modern image to the market. Besides, customers are now more likely to choose companies that are able to offer easy-to-use, efficient solutions to handle operations from home.

Furthermore, new contracts to be signed and any subsequent addenda lead to stacks of paperwork, resulting in storage costs, risk of potential loss and wasting time and resources. These drawbacks can be solved with our signature solution for E-contracts.

Finally, our electronic contract solution helps you reduce your carbon footprint avoiding any unnecessary paper use.

Sign a fully legal contract online

Let us be clear: it is fully legal to sign a contract online, although people are still far too used to going to the company’s head office to sign on-site. So do not be afraid to sign or send a PDF for signature.

Viafirma complies with the the EU’s eIDAS act, the strictest European regulation in terms of electronic identification and trust services that regulates electronic signatures. We use 2 factor authentication, audit trails and OTP SMS to strengthen the level of security of the process. Furthermore, this is also the legal model for most countries in Latin America:

  • Data is uniquely linked to the signatory
  • it is capable of identifying the signatory
  • it is created using electronic signature creation data that the signatory can, with a high level of confidence, use under his sole control
  • it is linked to the data signed therewith in such a way that any subsequent change in the data is detectable.

legal information on how to sign a contract online

 Besides, Article 25 stipulates that:

An electronic signature shall not be denied legal effect and admissibility as evidence in legal proceedings solely on the grounds that it is in an electronic form or that it does not meet the requirements for qualified electronic signatures.

For all these reasons, you can sign your contract electronically with full legal guarantees.

Two ways to sign a contract online

There are several ways on how to sign a contract online, on-site or remotely. Its versatility allows you to adapt to different situations. Here’s how to do it:

Remotely

One of the most popular and useful scenarios today is the signing of contracts online. That is, through the Internet.

The pandemic has undoubtedly encouraged solutions geared towards remote working and to handle operations online, in a way forcing companies to make a technological effort if they wish to stay competitive in their industry.

Here’s how to send a contract for eSignature with Viafirma:

  1. The sender company prepares all the documentation to be signed and specifies the type of signature to be used (OTP SMS signature, biometric signature, digital certificate, etc) and the electronic evidence required from the parties (ID photo, video, utterance, etc)
  2. The signer will receive the documentation and will be notified via SMS or email
  3. They will click on a link that will be sent to the sign page
  4. The signatory will be able to perform the remote signature using the evidence required by the signature policy
Snapshot to send documents for eSignature

eSign with biometric signature

Sign a document electronically legally binding

On-site

Also, E-contracts can be signed in person. Preparation of the documentation is similar to remote signing. The difference lies in the fact that both must be in the same place and it is the company that provides the signatory with a device that is capable of collecting a wealth of biometric data.

Signing contracts electronically on site

Once the documents are signed an audit trail will be automatically generated. It’s a report showing all the information of the signing process, both the history, signatures and electronic evidence collected, which ensure that it is legally binding in the event of a legal dispute.

Does everyone involved in the signing process need an electronic signing account?

No, your signers do not need an account to sign contracts online. Your document will be sent via email or text message, recipients can review the document, adopt an electronic signature, and complete the signing process without having an account

Viafirma makes it simple to collect electronic signatures for contracts, agreements, or any other document type—from any device

Use Viafirma for all of your online contract signing needs

Viafirma helps you to accomplish the digital transformation process required for your business, turning tedious paper-based operations into efficient digital processes.

Our electronic signature is the most efficient way to close agreements. It makes it easy to sign contracts online and request legally binding signatures in a few clicks.

These solutions allow to formalize contracts remotely with full guarantees, avoiding unnecessary travel and without the need for an electronic certificate from the signers.

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