Firma de documentos

How to sign a contract online

Wondering why e-signing contracts can benefit your business? In the aftermath of the pandemic, digital tools of this caliber are indispensable for companies that receive and send hundreds of documents every day that need to be signed quickly without the need to go to the sites in person.

In this context we will analyze its benefits and how you can implement our electronic signature in your company.

Why opt for electronic signature of contracts?

Having the electronic signature to automate processes conveys a modern image to the market and the reality is that customers prioritize those companies capable of resolving procedures from home and in a simple way.

In addition, the amount of documentation generated by new contracts pending signature and any type of subsequent addendum leads to an accumulation of physical paperwork, generating storage costs, risk of misplacement and loss of unnecessary time. These inconveniences can be solved with our signature solution specialized in electronic contracts.

Finally, with our electronic signature of contracts you contribute to reduce your environmental footprint by avoiding the use of unnecessary paper.

Electronic signature of online contracts, completely legal

We want to make this very clear. The electronic signature of contracts is totally legal, although we are still too used to going to the company’s head office to sign the contract on paper. So, if you are asked to sign electronically, do not be suspicious.

To clear any doubt, Viafirma complies with the requirements established by the eIDAS Regulation that we will define next, the strictest European regulation in terms of electronic identification and trust services that regulates the electronic signature. Besides, it also serves as a legal model for most Latin American countries:

  • The data must be exclusively linked to the person signing.
  • Allows the signer to be unequivocally identified.
  • It is created using data that the signatory can use, with a high level of confidence, under his or her exclusive control.
  • It is linked to the signed data in such a way that any subsequent modification of this data is detectable and allows its invalidation.
Legality of signing online contracts

On the other hand, Article 25 states that:

An electronic signature shall not be denied legal effect and admissibility as evidence in legal proceedings solely because it is an electronic signature or because it does not meet the requirements of a qualified electronic signature.

For all these reasons, you can adopt our electronic signature of contracts with complete peace of mind.

How to sign a contract electronically

There are several ways to use electronic signature of contracts. It can be done online or in person. Its versatility allows it to adapt to different situations. Let’s look at some of the most common ones.

Remote contract signing

One of the most useful use cases today is the signing of contracts online. That is, via the Internet.

There is no doubt that the pandemic has encouraged the use of teleworking and online solutions, forcing companies to make a technological effort if they wish to remain competitive in their sector.

We show you how Viafirma allows you to send a contract for signature:

  1. The company sending the contract prepares all the documentation to be signed and defines the type of signature to be used (OTP SMS signature, biometric signature, signature with certificate, etc.) and the electronic evidence required (ID photo, video, voice recording, etc.).
  2. The signatory will receive the documentation and will be notified via SMS or email.
  3. You will click on a link that will be provided to you and you will be taken to our signature page.
  4. The signatory may sign remotely by providing the evidence required by the signature policy.

Contract signed in person

In other cases, the electronic signature of contracts can be done in person. The preparation of the documentation is similar to the online signature. The difference lies in the fact that both must be in the same place and it will be the company that offers the signatory a device capable of collecting the biometric trace of his signature.

Once the documents are signed, an audit trail will be automatically generated, a report containing all the information of the signing process, both the history and the set of signatures and electronic evidences that have been collected and that guarantee that it is legally binding in case of legal conflict.

Viafirma: Secure and intuitive signature solutions to automate processes

Viafirma helps you to complete the digital transformation process necessary for your business, converting tedious paper-based procedures into efficient digital processes.

Our electronic signature is presented as the most efficient way to close electronic agreements. The number of companies using it is increasing rapidly because of the advantage of being able to close agreements in a matter of seconds.

These solutions allow to formalize contracts remotely with full guarantees, avoiding any unnecessary travel and without the need for an electronic certificate from the signatories.


    The best electronic signature solution for your business

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