How to take the first steps to digitize my company

Going digital is a very important step that any company has to give. Therefore, it is necessary to follow a series of steps to do it satisfactorily: internally examine how the company is, its weaknesses and its strengths; define a strategy of how the digitalization is going to be applied and inform the entire process to the employees so that they know what changes have been made and how it affects them. We also offer an example of these tools, the digital signature, which can be very beneficial for this type of process.

Digital transformation has become an essential process that each company must perform and adapt to their circumstances. At the beginning, it can be complicated or challenging, so it is necessary to have a guide to carry it out and know what steps must be taken to achieve a successful digital transformation and that the company can benefit from it.

Therefore, next we will review in six steps how to go digital in a generic way and also offer some important solutions, such as the digital signature, which is a great help to this process thanks to the mobility offered by this type of tools

1.Define what is digital for your company

All companies can benefit, to a greater or lesser extent, from going digital, but each one has to do it in their own way, analyzing their circumstances. Therefore, the first thing to keep in mind is what digital means for your company.

You have to take into account many factors such as the industry within which you operate, the strategies of the competition, the maturity of the sector, the scale of your activity or what is your value chain.

This analysis gives us details about what problems and challenges a particular company has and which ones need to be solved. From here, you can work with more information and the processes and changes that are applied will be more effective. It is always important to apply customized solutions and not to establish general actions without addressing specific problems.

2.Establish how to apply digitization

Once you have a clear idea of what the general situation, what are the challenges to face and which parts are necessary to digitize, the next step is to establish tactics and concrete actions to achieve the objectives.

These actions are very varied and depend largely on the type of product or service offered by each company. For example, a redesign of these products or services can be carried out by adding a digital component with the possibility of connecting to the network. This is the basis of the Internet of Things technology in vogue today.

Building a digital environment as a basis for the company’s growth is essential to have a sustained expansion in the future and gain competitiveness. To develop this type of ecosystem, it is necessary to make use of technologies such as cloud computing.

Digital transformation has made information, among other things, an essential raw material for the development and improvement of the activities of any company, allowing decisions of much higher quality.

3.Find support from partners

Digitizing is a process that needs experts in different subjects when implementing it correctly, so the support between partners is a very important step to achieve the objectives established in the first points.

In addition, after all, the resources of a company are limited. The partners allow access to more sophisticated strategies and tactics to meet the challenges posed.

These partners have different functions throughout the process, all of them of great importance for its success. These can offer advisory services to help the integration of digital technology, accelerating the transformation and even being essential for the achievement of this.

In addition, this type of allies can be helpful thanks to their own experiences implementing digital transformation, learn from the mistakes of others and also the successes achieved in similar cases to have a much more useful guide when it comes t0.

4.Prepare a training program for employees

Once all the technology is integrated, employees need training to adapt to this new way of working, which in the end will be more efficient and satisfactory for all (workers and customers), but which needs a period of transition and adaptation of the new corporate culture.

To successfully complete this phase, it is important to have a meeting with all those involved to explain what the plan is and the company’s vision so that they understand the changes that will be made and have knowledge of everything that is being done within the company.

After this, it is likely that a more technical training of the new integrated tools is needed, in which their operation and the advantages they offer in their day-to-day work are explained.

Templates in which there is transparency work better, since they feel more integrated with the company and part of it, which makes them more involved.

The digital signature and its mobility within the digital transformation

Up to now, it has been a brief approach to going digital without going into details of what tools and technologies are used in these processes. Next, we will look at one of these in particular and know what advantages it offers within the framework of digital transformation: the digital signature

This type of signature is fully covered by the current legality of the European Union thanks to EU regulation 910/2014. The Viafirma Suite complies with all the requirements of the advanced electronic signature so that all documents signed through it are legally binding and may be admissible as evidence in any court.

After knowing the legal security offered by the digital signature, we must know one of its great benefits that greatly help to improve the competitiveness of companies: mobility.

Viafirma created the concept of universal signature to give greater importance to the benefit of mobility. The universal signature allows the Suite to be use on any device, in any operating system, anywhere.

This allows that no company is tied or forced to use a certain terminal or have to make an extra expense buying new materials to adapt to the needs of the product purchased.

Mobility entails a series of advantages that are essential for a company to be competitive today. In the first place, it supposes a considerable saving of costs, since the digital signature eliminates the use of the paper, improving the organization, avoiding the accidental loss of important documents and contributing to the care of the environment.

In addition, digital signature solutions allow you to always carry over (on your mobile, laptop or a tablet) the necessary documents to close an agreement and do it at the same moment, without having to go to the office or arrange another meeting to place the signature final necessary.

In short, going digital is a process by which all companies must pass if they want to remain competitive in the current market, but it must be done in a planned manner, with clear objectives and with a knowledge of the internal problems and challenges that arise. They want to face it.

Among all the tools offered by digital transformation, the digital signature is one of the main ones that must be taken into account thanks to the benefit that any type of company provides


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