Real estate: Streamline real estate transactions

Buying, selling, or conducting any real estate transaction involves a certain amount of frustration that is familiar to everyone involved: unnecessary travel, lengthy paperwork, and unexpected delays are characteristic of any such transaction. And often, what could have been completed in a short time ends up taking weeks or even months.

The good news is that it doesn’t have to be this way. As in other sectors, technology has arrived in real estate to stay and simplify routine processes, giving each transaction unprecedented agility. That’s why today we’re revealing the tools that are creating this change and helping agents leave paperwork behind, safely and with full legal validity.

The challenges of real estate transactions

From providing the necessary documentation and waiting for the long-awaited delivery to navigating difficulties and overcoming unexpected obstacles, real estate agents involved in property management face numerous challenges that they must overcome. By understanding these challenges, real estate agents can adapt and incorporate new tools into their services in order to meet new market dynamics and ensure a smoother and faster process.

Real estate transactions are becoming increasingly slow

The 2025 real estate trends report by software company Drooms indicates that, in Europe, the average time frame for real estate transactions has increased from 342 days in 2024 to 363 days this year, which is causing problems in the delivery process. The Institute of Professional Auctioneers and Appraisers (IPAV) agrees. A survey conducted by them found that 84% have seen sales cancellations due to delays in the transfer of property ownership. Among the causes, 60% point to delays in obtaining documentation or problems with deeds.

Excessive paperwork and administrative errors

It is widely known that one of the most notable characteristics of real estate management is the large volume of documentation that clients have to provide and fill out. Lease agreements, proof of tax payments, real estate debt certificates, etc. There is a significant bureaucratic burden that requires the collaboration of everyone involved in the process, as well as professional supervision. Administrative errors are also common. Throughout 2024, one in four real estate transactions had errors such as incomplete documents or missing signatures.

Hidden costs and financial risks

Apart from the challenges already mentioned regarding time and excessive paperwork, we cannot forget the economic implications. In Europe, buyers are subject to high commissions, which adds a substantial unexpected financial component. In addition, the errors mentioned above require readjustments, which generate wear and tear and extra investment for the parties involved.

Applications of electronic signatures in the real estate sector

But as the saying goes: “Every problem has a solution.” Today, there are numerous tools designed to facilitate routine tasks and simplify each stage of real estate transactions. One of these is the electronic signature.

With it, transactions that previously required months of coordination can now be completed in a matter of minutes. But the list of benefits doesn’t end there.

• No more traveling. With the ability to approve documents using any browser and operating system, anywhere and anytime, face-to-face meetings are no longer necessary to manage real estate.
• Deadlines are brought forward. Directly related to the previous point, being able to sign documents at any time speeds up the time between phases and minimizes delays in the delivery of documentation.
• Document verification. All documents are protected against alteration and tampering.
• A more convenient experience for everyone. Owners, tenants, and real estate agents manage paperwork with less friction.

Guaranteed security and legal validity

One of the most important points to consider in any real estate transaction is security. With our digital solutions, such as Documents, our electronic signature software, each document generates complete digital evidence, which is collected in what is known as a probative document or audit. Thanks to these, not only is detailed information about the process collected, such as who, when, with what device, and under what conditions it was completed, but the parties involved also feel the confidence and peace of mind that is so necessary in a process of this magnitude.

Another reason for using Documents is that it adapts to complex legal frameworks. It strictly complies with the eIDAS Regulation, the world’s most demanding digital identity trust services standard, with Spanish legislation, and with the regulations of international markets such as the United States, Canada, and Latin America. This guarantees its legal equivalence to handwritten documents.

Real estate success stories: Grupo Santamaría

Throughout our 25-year history, we have helped companies in all sectors to digitize and harness their potential through our digital solutions. In the sector in question, companies of all sizes and territories have trusted us to simplify their documentation processes. One of our success stories in the real estate sector is Grupo Santamaría.

Grupo Santamaría has been providing comprehensive real estate consulting services to national and international clients for over 36 years, contributing positively to the country’s social and economic development. However, their management system had serious shortcomings in terms of business management. In their day-to-day operations, closing business deals was a task that slowed them down and could even take a long time, as the parties involved had to be physically present to close them. That’s when we came in as a solution for this Colombian company, and they never experienced such shortcomings again.

To learn all the details about Grupo Santamaría’s experience and the main business results seen in their organization after this collaboration, we recommend visiting the following success story.

Digitize real estate transactions

Do you also want to complete legally valid real estate transactions online and protect buyers and sellers with evidence? Then trust us. You can complete lease agreements, deeds, or any other type of document without the need for physical paperwork. This will reduce waiting times for owners and tenants and optimize operations, making wasted time a thing of the past.

Making the leap to real estate digitization has never been easier. Our digital solutions integrate easily and seamlessly into workflows, providing security and a smooth experience for all parties involved in real estate transactions. In addition, we collect detailed information about the entire process, such as how and who carried it out, ensuring the integrity and legality of each document.

Make every signature count: contact us today to transform your real estate transactions and close deals in minutes, not weeks.