How to sign rental contracts remotely?

Wondering how to sign rental contracts remotely? With the Covid-19 crisis, real estate companies have been forced to accelerate their digitalization process; bringing with it an increase in productivity and achieving new business opportunities. In this context, the electronic signature is presented as a great ally for this sector; allowing to accelerate any type of agreement, avoid unnecessary travel and reduce costs.

In this article we will try to explain the procedure to follow to sign rental contracts remotely using the tools offered by Viafirma, both for future tenants and for those real estate companies that wish to close rental agreements telematically.

Is it possible to sign rental contracts remotely?

Any rental contract is governed by Law 29/1994, of November 24, 1994, concerning Urban Leases (LAU) which regulates real estate law. Therefore, its function is to govern all matters related to housing and rental; whether intended for tourist or commercial use. Article 4.2 clarifies that: “housing leases are governed by the provisions of Title II of this law, failing that, by the will of the parties and, supplementarily, by the provisions of the Civil Code.

In other words, the will of the parties prevails; having freedom on how the lease contract is entered into, even in those entered into verbally.

On the other hand, according to the security level of the signature, the eIDAS Regulation defines three types: simple, advanced and qualified electronic signature. All of them are perfectly legal and admissible before any court to sign any type of document.

Therefore, we can sign rental contracts online with total peace of mind using any of the previously mentioned types, a technology that undoubtedly improves the customer experience and avoids having to print the contract and all those other setbacks that traditional signing can bring with it.

Landlord and tenant signing rental agreement electronically

4 advantages of electronic signatures for the real estate sector

If you work in the real estate sector you will know that formalizing and signing rental contracts is not an easy task. In addition, with the current situation, most of the clients prioritize those companies capable of solving this type of procedures in a telematic way.

Here are some advantages to implement the electronic signature in your real estate agency:

  1. Allows for the signing by lessor and lessee, avoiding the mandatory use of individual or corporate digital certificates.
  2. Accelerates the formalization of any contract 100% online, without the need for printing and travel by the parties.
  3. It contributes to a 100% paperless office, allowing you to digitize all documents and reducing the physical space they occupy in your office.
  4. This type of digital tools serve to offer a differential value compared to other offers in the market, which will help to attract more customers.

With Viafirma you can send the same rental contract to be signed by the landlord, tenant, guarantor and your real estate company without the need of an electronic certificate.

Viafirma Documents: The best signature solution to optimize the processes of your real estate company

Viafirma Documents is not only a simple solution to send documents to sign. It allows you to configure templates to avoid having to upload the same document to sign, which speeds up the finalization of agreements with clients or to send the same document to be signed by several parties. In addition, it allows you to incorporate a series of mandatory evidences to the document, such as a photo of the ID of the intervening parties, the location of the formalization of the agreement or checkboxes to give consent to the clauses of the contract.

Finally, our tool is suitable in face-to-face and telematic scenarios, where we recommend the use of biometric signature or SMS OTP respectively; offering very high levels of security and legality.



    La mejor solución de firma electrónica para tu empresa

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