Why use a signature folder?
Companies often deal with complex signing processes and workflows. Our digital signature folder automates these tasks.
- Minutes meeting
- Temporary layoffs
- Online contracts
- HR
- Funding
- Occupational Risk Prevention
A flexible electronic turnkey solution
Advantages
Paperless
Replaces the traditional signature folder.
No more walking around with documents. Saves time and money.
User-friendly
Works like your regular email inbox
Configurable
Fits any company's signature workflow
Secure
Greater security and integrity than paper documents
Controllable
You would be able to track and monitor the signing process in real time.
Easy-to-use
Supports bulk signing, allows signature delegation and signing from your device. A dream come true for any executive!
Legally-binding
Whether you use digital certificate or not, Viafirma Inbox complies with European regulations, both in terms of trust services (eIDAS Regulation) and personal data protection (RGPD)
Why choose Viafirma Inbox?
Powerful and easy-to-use at the same time
Simple, Advanced or Qualified electronic signature
Sign with your local or cloud certificate, with OTP SMS or with your digitized or biometric signature
Signature delegation
Yo can set task delegation from one user to another. Tasks can be permanent or for a certain period of time, allowing to apply certain access filters
On-the-go
Interface fully compatible with mobile devices, allowing to perform electronic signature tasks entirely from your smartphone. Free apps available on App store and Google play.
Signature Workflows
Set signature workflows to cover complex processes. Sign documents in any order, perform bulk signing, approve. Search by signatories that belong to a specific group, job position, etc.
Integrable with DMS
Our eSignature portfolio includes several levels of integration with ECM systems: Documentum, Nuxeo, Alfresco, IBM Filenet, Sharepoint, etc.
Cloud signature
Boosts Viafirma Inbox, combined with our centralized signature solution Viafirma Fortress
Multi-Instance
Build 100% independent digital signature folders using different graphics and settings.
Metadata
Metadata can be open values added when the signature request is created, or predefined fixed metadata managed by the administrators of the platform
Timestamping
Timestamping allows you to verify a dataset as well as its integrity, adding the time and date of the signature to the e-document
Tailored to your needs
Easy integration
With your document management system or any other eBusiness tool
Request AccessFAQs
What are electronic signature folders?
Electronic signature folder is a cloud-based, centralized, software solution where users are able to access and sign all their documents electronically.
They group all signature requests together in one place, so that it is not necessary to access each specific digital signature service.
If I have multiple requests in my inbox, can I sign them in one go?
Yes. Select all signature request checkboxes and sign them electronically
Can I eSign documents with Viafirma Inbox from my smartphone?
Viafirma Inbox has an interface fully compatible with mobile-device signatures, allowing the implementation of tasks directly on the phone. It also includes native applications in Apple Store and Play Store for free.
Is it simple to send documents for signature to different people in one go?
You can define as signatory (or approval) a person or several people, a job title, a group, special groups as “responsible for a user” or “subordinate of a user”, etc.
¿Se ajusta a los requisitos legales de la Unión Europea?
The electronic signature is an electronic dataset linked to an electronic document and its functions are: to uniquely identify the signatory and to ensure integrity of the signed document.
Related guides and documentation
Documentation
Check our electronic signature folder guide, Viafirma Inbox
Go to docs
Are you looking to incorporate eSignatures into your business?
Tell us about your signing process and we will provide you with the solution that best suits your needs
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