The most comprehensive electronic signature folder on the market

Save time and lower your costs. Setup e-signature workflows that tailor your signing processes to fit your specific business requirements with our digital signature folder

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Operating in +15 countries

Some of the companies that use Viafirma Inbox

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Why use a signature folder?

Companies often deal with complex signing processes and workflows. Our digital signature folder automates these tasks.

  • Minutes meeting
  • Temporary layoffs
  • Online contracts
  • HR
  • Funding
  • Occupational Risk Prevention

A flexible electronic turnkey solution

Advantages

Paperless

Replaces the traditional signature folder.
No more walking around with documents. Saves time and money.

User-friendly

Works like your regular email inbox

Configurable

Fits any company's signature workflow

Secure

Greater security and integrity than paper documents

Controllable

You would be able to track and monitor the signing process in real time.

Easy-to-use

Supports bulk signing, allows signature delegation and signing from your device. A dream come true for any executive!

Why choose Viafirma Inbox?

Powerful and easy-to-use at the same time

Simple, Advanced or Qualified electronic signature

Sign with your local or cloud certificate, with OTP SMS or with your digitized or biometric signature

Signature delegation

Yo can set task delegation from one user to another. Tasks can be permanent or for a certain period of time, allowing to apply certain access filters

On-the-go

Interface fully compatible with mobile devices, allowing to perform electronic signature tasks entirely from your smartphone. Free apps available on App store and Google play.

Signature Workflows

Set signature workflows to cover complex processes. Sign documents in any order, perform bulk signing, approve. Search by signatories that belong to a specific group, job position, etc.

Integrable with DMS

Our eSignature portfolio includes several levels of integration with ECM systems: Documentum, Nuxeo, Alfresco, IBM Filenet, Sharepoint, etc.

Cloud signature

Boosts Viafirma Inbox, combined with our centralized signature solution Viafirma Fortress

Multi-Instance

Build 100% independent digital signature folders using different graphics and settings.

Metadata

Metadata can be open values added when the signature request is created, or predefined fixed metadata managed by the administrators of the platform

Timestamping

Timestamping allows you to verify a dataset as well as its integrity, adding the time and date of the signature to the e-document

Tailored to your needs

Easy integration

With your document management system or any other eBusiness tool

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FAQs

What are electronic signature folders?

Electronic signature folder is a cloud-based, centralized, software solution where users are able to access and sign all their documents electronically.
They group all signature requests together in one place, so that it is not necessary to access each specific digital signature service.

If I have multiple requests in my inbox, can I sign them in one go?

Yes. Select all signature request checkboxes and sign them electronically

Can I eSign documents with Viafirma Inbox from my smartphone?

Viafirma Inbox has an interface fully compatible with mobile-device signatures, allowing the implementation of tasks directly on the phone. It also includes native applications in Apple Store and Play Store for free.

Is it simple to send documents for signature to different people in one go?

You can define as signatory (or approval) a person or several people, a job title, a group, special groups as “responsible for a user” or “subordinate of a user”, etc.

¿Se ajusta a los requisitos legales de la Unión Europea?

The electronic signature is an electronic dataset linked to an electronic document and its functions are: to uniquely identify the signatory and to ensure integrity of the signed document.

Documentos

Related guides and documentation

Documentation

Check our electronic signature folder guide, Viafirma Inbox

Go to docs
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Are you looking to incorporate eSignatures into your business?

Tell us about your signing process and we will provide you with the solution that best suits your needs

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