Top 4 digital signature features of Viafirma’s products

In a fast-paced business environment, traditional bureaucracy has become the biggest obstacle. After all, how many times has an important project been held up simply because a signature was missing? Even if it has only happened once, it is a sign of slow and repetitive administrative processes. That is why it is essential to adopt tools that streamline day-to-day operations, but not all solutions are created equal.

Within our range of digital solutions, Viafirma offers its users a wide array of digital signature features designed to make document management as efficient and convenient as possible. We have numerous features and work daily to bring you new ones. However, the following are some of the key features that will positively transform your workflow:

Delegation of signatures for unrivalled productivity

In the day-to-day life of a manager or department head, time is the most valuable resource. However, the workflow often grinds to a halt because a vital document is awaiting a signature, yet the signatory is away on a business trip, out of the office or in a meeting.

To avoid this situation, Viafirma includes signature delegation within its range of digital signature features, allowing one person to authorise another to sign documents on their behalf legally.

What’s more, you can specify how you wish to grant this authorisation: control and restrict the use of your digital certificate and set usage policies (web portals, time slots, etc.).

Using custom templates to save time

One of the most time-consuming tasks is drafting the document to be signed, which involves manual creation, formatting, proofreading and the actual preparation of the document. From an administrative perspective, this translates into a slow and repetitive task, taking up time that could be spent on other activities.

For this reason, the most sensible approach is to use pre-designed and reviewed templates, which can be created in Microsoft Word, OpenOffice and Adobe Forms in docx, odt and pdf formats respectively. For example, this could apply to employment contracts or authorisations.

Although the use of templates is not mandatory, you can use the remaining settings for the signing processes on documents you generate outside of Viafirma; for example, from your management system or by attaching them manually.

Bulk document sending: scalability at the click of a button

Traditionally, any company wishing to send a document to multiple recipients for their signature had to send it one by one, with the resulting delay that this entailed.

Now, with the ‘bulk sending’ or ‘batch signing’ feature offered by Viafirma, the sender can send documents directly to each and every user in a single step.

Offline signing for total freedom

Have you ever found yourself filling in an important form, only for the process to be interrupted when sending it because the connection failed? This situation, which is often very inconvenient and causes headaches, can also apply to signing electronic documents.

Imagine, for example, that you have sent the employment contract to the new recruit joining the Finance Department for them to sign digitally. It is a process that could be completed in just a few minutes, but it is delayed because there are internet outages in the recipient’s area and they cannot access the file.

With Viafirma’s digital solutions, the recipient could sign their new contract immediately even when they have no internet connection, thanks to the offline mode.

How do I use Viafirma’s offline mode?

The process is very simple:

• Log in to our signature request tool whilst connected to the internet: Although this mode allows you to sign documents without an internet connection, you do need to connect at least once.
• Create or configure the documents to be signed from the templates section: You can choose between PDF templates (which you can complete offline) or DOCX/ODT templates, to save them as drafts.
• Sign and collect evidence from your clients: Select which read-and-acknowledge clauses and electronic evidence you wish to collect from the client.

Can I access all these features depending on my plan?

Of course! At Viafirma, we want you to have the best possible user experience; that’s why we give you access to all the digital signature features of our digital solutions, regardless of the plan you’ve signed up for. However, please note that, although you can access all of them, you’ll need to pay an extra fee to use some of them.

Optimise your document management with Viafirma’s top-of-the-range digital signature features

As a company, our goal is to remove technological barriers so you can focus on what really matters: growing your business. Whether it’s saving time through the use of templates, the scalability offered by bulk document sending, or the flexibility of offline and delegated signing, Viafirma’s digital solutions are designed to adapt to the pace of your business.

Are you ready to make the leap to a paperless office? Contact our sales team and request a free demo to discover which solution best suits your corporate needs. Companies across all sectors have already transformed their work processes – what are you waiting for to be next?