Features

List of articles on the features of our electronic signature solution

Set signature workflows for your requests

Set signature workflows for your requests To setup e-signature workflows for your documents, a new feature in your templates will allow you to link pre-defined workflows by the group administrator. How to create a workflow Signature workflows are based on templates, therefore the number of templates must be equal to the number of participants (except…

OTP email evidence

OTP email signature OTP Mail signature is based on a one-time-password code, generated from the hash of the document to be signed, and sent to the signatory’s email address.  The verification code generated by Viafirma is a random algorithm used for the content of the document to be signed (hash), proving that this OTP code…

Checkbox evidence

Checkbox evidence This feature allows the inclusion of complusory reading clauses and/or acceptance clauses using checkboxes. Useful for capturing voluntary authorizations from the user, highlighting clauses, critical or especially important terms that the signer shall read on screen throughout the signing process. This feature complies with GDPR standards, removing tacit approval. Setting up the evidence…

Customized stamps for my evidence in Viafirma Documents

Customized stamps for my evidence in Viafirma Documents When using evidence in your signature policies, you will be able to define a customized stamp for each one of the supported evidence types, replacing the stamps that we used by default in Viafirma’s configuration. What evidence can I customize You can customize the look of the…

eSignature Stamps

eSignature stamps The eSignature stamp is the graphic representation of the digital certificate signature.  The type of stamp, rotation, position key and time zone can be selected. Type Available eSignature stamps are: Rotation Once we have chosen the type of stamp, we can leave it horizontal or turn it and position it vertically. Positions key…

Server-based signatures

Server-based signatures Once the evidence is collected from the signatories, documents are automatically signed with a digital certificate, called server-based signature. This process grants legal validity to the document, ensuring its integrity once signed. The certificate can be the one from Viafirma or any other previously installed in the system. Viafirma Documents will always use…

OTP SMS

OTP SMS Signature OTP SMS signature is based on a one-time-password code, generated from the hash of the document to be signed, and sent to the signatory’s smartphone via text message. The verification code generated by Viafirma is a random algorithm used for the content of the document to be signed (hash), proving that this…

Image attachement

Image attachment Viafirma Documents supports the use of the device camera for the signing process, therefore attaching images to the document to be used as evidence, e.g., damaged products, images of the delivery, ID card pictures, passport pictures, etc. Supports usage policies for pictures of individuals, including facial recognition system, preventing from completing the process…

Fingerprint

Fingerprint Viafirma Documents supports fingerprint scanning through certified devices in compliance with ISO/IEC 19794-2:2005 and ANSI 378 Standard: created in 2004 by ANSI, , it sets out the guidelines for Minutiae-based Fingerprint Extraction and Recognition. The purpose of this standard is to enable a biometric fingerprint system capable of verifying identities, using biometric information from…

Attachments

Attachments Viafirma Documents new module allows you to attach images and PDF files, audios and videos that will be attached to your requests. Unlike the use of the signature and evidence module, attachments will not be reflected in the document, but are only incorporated into the registry, being linked to the document to simplify its…

Biometric Signature

Suitable for face-to-face environments through Wacom or signature Pads via Stylus pens, which are able to capture a wealth of biometric data from the signatory. In the event that we cannot control the device from which the signature is to be captured, as in the case of remote signatures, we are still able to use…

Client Signature

The term Client signature refers to the signature with the signer’s digital certificate. The system supports several signature formats PAdES (PAdES B, PAdES T, PAdES LT y PAdES LTV), some of which involve the use of timestamps. We can also add a help text for the signer: And a recipient key associated to the signature…